Bid Manager / Specialist Contract & Proposal Management (all genders) - Bretten

Driving Success in Complex Bid Processes Together

As our international business activities continue to grow, alongside cloud and subscription-based business models and increasingly complex strategic customer projects, we are further expanding our Global Sales Excellence Team. The rising number of formal procurement processes, such as RFIs, RFPs, and tenders, as well as the significant internal coordination effort required, call for structured bid management, clear responsibilities, quality assurance, and reliable adherence to deadlines.

As a Bid Manager (all genders), you will take ownership of the bid phase as the central project lead, managing complex proposal processes for strategic deals, formal tenders, and international business opportunities. You will coordinate Sales, Presales, Delivery, Legal, Compliance, Pricing, and Finance teams, ensuring consistent proposal quality and the timely delivery of professional, compelling customer proposals with a clear and persuasive storyline.

This role is designed to relieve Sales and Presales teams, increase efficiency in complex bid processes, and improve win rates for strategic opportunities.

In doing so, you will make an important contribution to the scalability of our global sales and proposal processes, the alignment of technical, commercial, and contractual content, and the establishment of a centralized bid management function within the Sales Excellence organization.

Your Tasks

• Lead and manage the bid phase for formal tenders, strategic deals, and complex business opportunities.
• Plan and govern bid projects and tender processes with clearly defined deliverables, timelines, responsibilities, and escalation paths.
• Coordinate all involved resources and lead a virtual bid team across Sales, Presales, Delivery, Legal, Compliance, Pricing, Finance, and other stakeholders.
• Ensure a consistent and compelling proposal storyline and support the creation of executive summaries, value propositions, solution concepts, and the overall structure of complex proposal documents.
• Coordinate the completion of security questionnaires, technical responses, as well as compliance and legal submissions.
• Ensure the quality, consistency, and completeness of proposal content and establish quality gates for bid documentation.
• Manage proposal pricing in close collaboration with Sales, Finance, and Presales.
• Support contractual discussions, coordinate legal involvement, and ensure alignment between technical, commercial, and legal proposal content.
• Maintain and continuously enhance a central knowledge base, including RFx response libraries, best practices, and proposal templates.
• Contribute to the continuous improvement of proposal, governance, and bid management processes, while supporting the global scalability of the bid management function.

Your Profile

• Successfully completed degree in Business Administration, Business Information Systems, or a comparable qualification.
• Several years of experience in bid management, tender management, sales excellence, presales, and/or managing complex customer proposals.
• Experience with formal procurement processes, RFIs, RFPs, or tenders, ideally within software, IT services, cloud, or B2B environments.
• Strong project management skills and the ability to drive complex proposal processes in a structured, timely, and quality-focused manner.
• Excellent understanding of complex B2B sales processes, international customer projects, and cross-functional collaboration.
• Ability to consolidate technical, commercial, legal, and compliance-related content into a coherent and compelling proposal narrative.
• Strong communication and facilitation skills, combined with confident stakeholder management across different functions and organizational levels.
• Structured, pragmatic, and solution-oriented working style with a strong focus on quality.
• Business-fluent German and English language skills, both written and spoken.
• Proficiency in working with proposal documents, templates, and response libraries; experience with bid management, knowledge management, or document management tools is highly desirable.

Why This Role?

In this role, you do more than just create proposals. You lay the foundation for successful international business growth and ensure that complex deals are presented to customers in a structured, high-quality, and compelling way.

As a Bid Manager, you are a key success factor for strategic opportunities. You bring together the right experts, orchestrate the bid process, ensure quality and consistency, and help improve our win rate for strategic deals. The objectives of the bid management function explicitly include higher proposal quality, increased efficiency in complex bid processes, reduced workload for Sales and Presales teams, and a measurable contribution to overall win rates.

This position offers you the opportunity to help shape a central bid management function within a Sales Excellence environment, establish global standards, and sustainably improve collaboration between Sales, Presales, Delivery, Security, Legal, Pricing, and Finance teams.

Our benefits

• Key role with global impact: A central role in building a global Contract Management function within our Sales Excellence organization, with direct influence on contract standards, governance, and proposal quality worldwide
• International customer projects: Contribute to strategic international customer projects and large-scale contracts while collaborating closely with international Sales, Presales, and Delivery teams
• Ownership & freedom to shape: High level of responsibility and numerous opportunities to actively shape processes, standards, and international collaboration
• Flexible work: Trust-based working hours, remote work, and up to 20 days opportunity for workation
• Vacation & leisure: 30 vacation days plus extra days off for your volunteer work and on your birthday
• Financial extras: Christmas bonus, subsidy for company pension scheme, childcare allowance, bike leasing, Germany ticket, tax-free benefits via Edenred, and private accident insurance
• Training: Digital learning platforms, internal and external training offers
• EGYM Wellpass: Access to thousands of sports and wellness offers
• Health & well-being: Stress prevention, health days, vaccinations, quiet and relaxation room
• Work environment: Modern work at the campus with coffee bar, cafeteria, and free drinks
• Events & team spirit: Summer and winter parties, afterworks, sports groups, own band as well as participation in events like B2Run