Office Manager / Administrative Assistant (m/f/x) - Phoenix


Scottsdale, AZ, US, 85251

Department:  Consulting B2B, MFT, EAI
Experience:  Professional

Companies can only exploit the full potential of digitisation if they network their IT systems with each other. And this is exactly what we do for our customers. Put simply: We are our customers' "business accelerators" - and keep the economy moving. Founded in 1986, today 1,000 employees in 11 countries work on our success story.

SEEBURGER Inc. has an exciting opportunity available for an experienced Office Manager/Administrative Assistant


SEEBURGER is a global provider of business integration solutions that streamline business processes, enable digital transformation and business initiatives, reduce operational costs, facilitate governance and compliance, and provide end-to-end visibility to the farthest edges of the supply chain to maximize ERP effectiveness and drive new efficiencies. Today, SEEBURGER is ranked among the top business integration providers by industry analysts and serves more than 10,000 customers in more than 50 countries and 15 industries. Since its foundation in 1986, Bretten, Germany, has been the company’s headquarters, and it now maintains subsidiaries North America, Europe and Asia.


The Position


We are searching for a professional and creative Office Manager/Executive Assistant to support our Scottsdale office and Global organization:


  • A dedicated office management professional with experience handling a wide range of administrative, technical and executive support tasks
  • To directly support the executive leadership team, including Sales, Professional Services and Business Development
  • One who excels at resolving corporate challenges by applying innovative solutions, systems and process improvements that increase efficiency, customer satisfaction and the bottom line
  • A skilled relationship builder with the proven ability to work with different personality styles
  • A professional with advanced computer skills in MS Office Suite and other applications/systems, as well as having accounting, order processing and report preparation experience


--> This role is based in the Scottsdale, Arizona.


Your Responsibilities / Tasks


  • Provide office and customer administration, including utilizing CRM/ERP systems.
  • Assist North America Human Resources with the planning and execution of employee functions, new hire onboarding, recruitment support and VISA management as well as community service activities.
  • Assume accounting related responsibility for operational items, including monthly invoicing, order management and consulting services delivery.
  • Provide account and project level support for day-to-day operations, including order setup, quote management, order creation, timesheet management, utilization and financial reporting.
  • Provide administrative support to leadership team as required. This may include vacation oversight, assisting with travel arrangements, expense reports, filing, monthly invoicing (in coordination)
  • Oversees meeting logistics through the scheduling of attendees, booking meeting rooms, preparing meeting agenda and any other required documentation; arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues
  • Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature.
  • Organize and distribute mail, including the shipment and receiving of packages
  • Manage supply inventory and stock, while negotiating prices with current and potential vendors. 
  • Handle facilities/maintenance, while acting as point of contact for escalating items to building management facility team
  • Professionally and cheerfully assist employees by answering questions and directing them to the proper resources within SEEBURGER Inc.



Your profile


  • Bachelor’s degree or equivalent experience
  • 2+ years of professional experience in an administrative or operational role
  • Proficiency in MS Word, MS Excel, MS Outlook and MS Power Point
  • Excellent communication skills
  • Strong organization and time management skills required
  • Team player who can build positive relationships and maintain confidentiality
  • Previous experience in a software development organization a plus
  • Willing to work in an entrepreneurial environment with a global team and speaking German would be a plus





We offer a modern company culture with flexibility, individuality, creativity and open communication at all levels of the business. New projects will add continuous challenges to your working life and allow you to expand your horizons, both technically and professionally. We offer a competitive compensation (bonus plan) and benefits package including medical, dental and vision benefits, 401k plan, paid vacation, holidays and sick time. Employees enjoy casual dress and fun within a professional team environment. If you meet the qualifications and are enthusiastic about contributing your talents and skills please submit your resume and samples of your work.



Contact Recruiting:


Sascha Starlinger

+49 7252 96-2039


LinkedIn - XING


Our employees describe SEEBURGER's corporate culture as open, familiar and helpful. They appreciate the numerous opportunities for further training and development. Flexible working hours, home office, 30 days' holiday and our focus on health care support our employees in their work-life balance. As a supplement to their salary, they enjoy various bonuses and discounts. We also care about our community outside of work. Whether it's sports activities or celebrating - we love getting together!

Nearest Major Market: Phoenix